Executive Assistant to General Manager

Job Description

Overview:

We are seeking a highly organized and dynamic Executive Assistant to support our General Manager (GM). This critical role involves a broad set of administrative, logistical, and project management tasks to enhance the efficiency of our executive team and support our organizational objectives.

Key Responsibilities:

Executive Support: Act as the primary support to the GM and offer additional assistance to other executive team members to achieve company goals and streamline operations.

Callender management: Manage the GM Callender, organizing and maintaining the different meetings and making sure that the rules in the GM Callender are respected.

Process Optimization: Maintain and enhance internal processes supporting high-level executives across the company, ensuring efficient workflow management.

Communication Management: Be the main point of contact among internal and external executives, managing communication for various projects and tasks.

Project and Event Planning: Manage and prioritize projects to align with senior executives’ priorities and organizational goals. Plan and coordinate both internal and off-site events.

Scheduling and Logistics: Handle complex calendar management, scheduling, travel arrangements, and logistics for the GM.

Administrative Support: Perform various administrative tasks including document preparation, preparing presentations, typing minutes of different meetings, creating spreadsheets, and maintaining filing systems and contact databases with tools like HubSpot

Confidentiality: Uphold a high standard of professionalism and confidentiality in all aspects of work.

Other ad hoc tasks: Be prepared to undertake various activities as required by the General Manager.

Competencies:

Organizational Skills: Demonstrates exceptional time management abilities, ensuring efficient handling of tasks and responsibilities. Capable of multitasking and prioritizing tasks effectively in a fast-paced environment.

Communication Skills: Possesses excellent verbal and written communication abilities, essential for clear and effective interactions. Maintains professional email and telephone etiquette while drafting comprehensive reports, letters, and presentations.

Interpersonal Skills: Exhibits strong interpersonal skills, enabling effective collaboration with diverse teams. Skilled in conflict resolution and negotiation, fostering a harmonious working environment.

Technical Skills: Proficient in office software such as Microsoft Office Suite and Google Workspace. Familiar with project management tools like Confluence and has a basic understanding of databases and CRM systems.

Language required: Must be fluent in English. Multiple European languages is a plus.

Qualifications:

Proven experience as an Executive Assistant or similar role.

Familiarity with office productivity tools and a knack for adopting new technologies.

Educational background relevant to the role preferred.

What We Offer:

Competitive salary and benefits package.

Opportunities for professional development and growth within the company.

A collaborative and innovative work environment.

How to Apply:

Please submit your resume and a cover letter outlining your qualifications and why you are a perfect fit for this role through this link. We only accept applications submitted through our website. Reviewing applications on an ongoing basis so please apply as soon as possible.

If you have any questions about the position you can reach out to Vaibhav Diwan, PhD - General Manager (GM) - Growth at vdiwan@gpcregulatory.com, +46-761820150

We look forward to receiving your application and possibly welcoming you to our team!